4 Easy methods to Improve Time Management

The more technology automates our lives, the fewer time we appear to have every day. Any available second is full of responding to e-mail, managing social media sites, and working with billing and payroll. Other than sacrificing sleep, many business owners aren’t sure easy methods to squeeze a further fifteen minutes out of an afternoon, not to mention an hour or two.

“The small business owners we work with know that their most respected – and limited resource – is their time,” Brett Owens, CEO and co-founding father of automatic time-tracking software Chrometa , says.  “And additionally they realize that the most important predator on their time is interruptions…with emails and contact calls consistently being reported because the biggest offenders.”

 Through a mix of altering behaviors and using the technology tools available, small businesses can utilize each day’s hours more efficiently, freeing up time to spend bringing in additional business. Listed below are a number of great time management how you can help overworked small business owners.

1) Overhaul Your E-Mail Habits

It’s probably no surprise to locate that e-mail decreases productivity. We’ve become attached to our inboxes, checking e-mail almost obsessively to look if some urgent message has arrived. Outlook’s notification feature doesn’t help-we will barely complete a single task on our PCs without an e-mail notification taking drugs to distract us.

One efficiency-booster recommended by experts is to restrict the collection of times an afternoon you check your e-mail. A few times an hour need to be sufficient to catch any emergency that comes your way. If you’re still reluctant, try taking away e-mail for an hour and notice how much you accomplish. Or, better yet, use automated software to investigate just how much of your day is consumed by checking and responding to e-mail.

Chrometa’s Outlook , Gmail , and Mac Mail plug-in help with billing by tracking how much time you spend on each e-mail. But this valuable tool may help even those businesses that don’t bill by the hour determine just how much time is spent answering e-mails.

2) Keep a Schedule

Whether your schedule resides in your smartphone, your Outlook account, or in a paper daily planner, installation a system that works for you. Keep all notes, thoughts, and meetings within the same place and while you have a concept, jot it down for later reference. This will help keep you centered at the task to hand, with the additional benefit of ensuring you remember important meetings and upcoming events.

3) Learn how to Say, “No”

It could be one of several hardest things for an overachieving business owner to do, but if you compromise to everything, you won’t have enough time to fulfill all your obligations. For those who start to feel as if you’re too busy to take care of, delegate some tasks and switch down those who aren’t necessary to your business’s overall goals.

4) Automate Billing

Today’s technology tools transcend simply allowing you to accomplish, track, and process invoices and payments. Chrometa’s invoicing tool captures billable time automatically and cuts invoices in line with that point. Not more manually tracking every hour spent engaged on a client’s project. The invoices also make it easy for clients to pay online, which helps maintain cash flow.

Chrometa also enables SMBs to split tracked time by employee. This permits separate team members to work on projects without compromising the billing for the primary employee assigned to that project.

“Despite what many time management gurus may preach, there’s not likely a pragmatic thanks to stop these interruptions within the year 2013,” Owens says. “Clients are going to email you, and they’re going to name you – and that they don’t are looking to read an autoresponder about the way you check email twice an afternoon.  So, it’s important that interruptions are: 1) Managed, a good way to reduce their frequency while still being aware of clients and customers, and a couple of) Recorded, so you have a correct record of where it slow goes.”

Chances are, you’ll likely never completely rid yourself of that “always too busy” feeling. But by using most of these time-tested time management techniques, you’ll improve your personal productivity and perhaps even release a while to enjoy a couple of minutes of relaxation day after day.

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